Preservation of the integrity of electronic records
| Titel: | Preservation of the integrity of electronic records / by Luciana Duranti, Terry Eastwood, Heather MacNeil |
|---|---|
| Verfasser: | |
| Beteiligt: | ; |
| Veröffentlicht: | Dordrecht [u.a.] : Kluwer Academic, 2002 |
| Umfang: | vii, 172 S. |
| Format: | Buch |
| Sprache: | Englisch |
| Schriftenreihe/ mehrbändiges Werk: |
The archivist's library ; 2 |
| ISBN: | 1402009917 |
| Hinweise zum Inhalt: |
Cover
|
X
- Introduction
- p. 1
- Chapter 1
- The Concept of Electronic Record
- p. 9
- 1.1
- The Concept of Record in Diplomatics
- p. 9
- 1.2
- The Concept of Record in Archival Science
- p. 10
- 1.3
- The Essential Elements of a Record
- p. 11
- 1.4
- The Components of a Record in the Electronic Environment
- p. 12
- 1.4.1.
- Medium
- p. 12
- 1.4.2.
- Physical Form
- p. 13
- 1.4.3.
- Intellectual Form
- p. 14
- 1.4.4.
- Persons
- p. 15
- 1.4.5.
- Action
- p. 17
- 1.4.6.
- Context
- p. 18
- 1.4.7.
- Archival Bond
- p. 19
- 1.4.8.
- Content
- p. 19
- 1.5
- Conclusion
- p. 20
- Chapter 2
- The Reliability and Authenticity of Electronic Records
- p. 23
- 2.1
- Reliability
- p. 25
- 2.2
- Authenticity
- p. 27
- Chapter 3
- Methods for Creating and Maintaining Electronic Records as Records
- p. 31
- 3.1
- Profiling Records
- p. 31
- 3.1.1.
- Creating a record profile for every record in the records system
- p. 31
- 3.1.2.
- Creating an electronic repository of record profiles
- p. 35
- 3.2
- Retrieving Records in Context
- p. 35
- 3.2.1.
- Retrieving records
- p. 36
- 3.2.2.
- Facilitating intellectual access to records
- p. 36
- 3.3
- Conclusion
- p. 37
- Chapter 4
- Methods for Creating and Maintaining Reliable and Authentic Electronic Records
- p. 39
- 4.1
- Establishing a Foundation for Ensuring the Reliability and Protecting the Authenticity of the Creator's Records
- p. 39
- 4.1.1.
- Establishing and implementing procedures to protect the integrity of the electronic system
- p. 40
- 4.1.2.
- Establishing agency-wide control over all the records in the records system
- p. 40
- 4.1.3.
- Establishing and implementing access privileges
- p. 41
- 4.2
- Specific Methods for Ensuring the Reliability of Records
- p. 42
- 4.2.1.
- Integrating business and documentary procedures
- p. 42
- 4.2.2.
- Classifying records
- p. 43
- 4.2.2.1.
- Organizing principles of a classification scheme
- p. 43
- 4.2.2.2.
- Descriptive elements in the classification scheme
- p. 44
- 4.2.3.
- Registering incoming and outgoing records
- p. 48
- 4.3
- Protecting Authenticity
- p. 49
- 4.3.1.
- Controlling the handling and use of records
- p. 49
- 4.3.1.1.
- Controlling retrieval of active and semi-active records
- p. 50
- 4.3.1.2.
- Opening dossiers
- p. 50
- 4.3.1.3.
- Establishing and implementing a tracking and location system for non-electronic records
- p. 50
- 4.3.1.4.
- Controlling annotations
- p. 50
- 4.3.1.5.
- Protecting confidentiality
- p. 50
- 4.3.2.
- Controlling the transmission of records
- p. 51
- 4.3.2.1.
- Establishing state of transmission and draft control
- p. 51
- 4.3.2.2.
- Controlling copies
- p. 51
- 4.3.3.
- Managing the retention and final disposition of records
- p. 52
- 4.3.3.1.
- Creating a retention schedule
- p. 52
- 4.3.3.2.
- Implementing the records schedule
- p. 53
- 4.4
- Ensuring the Continuing Effectiveness of the Recordkeeping and Record-Preservation System
- p. 55
- 4.4.1.
- Codification and training
- p. 55
- 4.4.2.
- Ongoing monitoring and upgrading
- p. 55
- 4.5
- Conclusion
- p. 56
- Conclusion
- p. 57
- Notes
- p. 59
- Appendix A
- Templates
- p. 67
- Template 1
- What is a Record in the Traditional Environment?
- p. 67
- Template 2
- What is a Complete Record in the Traditional Environment?
- p. 71
- Template 3
- What is a Reliable Record in the Traditional Environment?
- p. 74
- Template 4
- What is an Authentic Record in the Traditional Environment?
- p. 77
- Template 5
- When is a Record Created in the Electronic Environment?
- p. 80
- Template 6
- When is a Complete Record Created in the Electronic Environment?
- p. 82
- Template 7
- How is a Record Created Reliable in the Electronic Environment?
- p. 86
- Template 8
- How is an Electronic Record Guaranteed and/or Proved Authentic?
- p. 89
- Appendix B
- Activity Models
- p. 92
- Appendix C
- Glossary of Terms Used in Activity and Entity Models
- p. 107
- Appendix D
- Procedural Rules for Managing an Agency's Archival Fonds
- p. 129
- Rules for Activities Involved in Manage Archival Framework
- p. 129
- Rules for Activities Involved in Create Records, Handle Records, and Preserve Records
- p. 143
- Appendix E
- Entity Model
- p. 159
- Introduction
- p. 159
- Entity Model
- p. 160
- Attributes of Entities Depicted on Entity Model
- p. 161
- Appendix F
- List of Articles Relating to the Research
- p. 165
- Index
- p. 167